Rosternaut

Sign In

No users exist yet. Create the first admin account below, then the regular sign-in screen will appear.

Remember me for 30 days

Forgot password? Sign up

Two-factor authentication

Enter the 6-digit code from your authenticator app, or paste one of your backup codes.

Text confirmation

Enter the 6-digit code we sent to your mobile number.

Create first admin

Remember me for 30 days

Install Rosternaut

Add it to your Home Screen for faster access and notifications.

Add to Home Screen

Install Rosternaut on iPhone or iPad

1Tap the Share button in Safari.

2Choose Add to Home Screen.

3Tap Add, then open Rosternaut from the new icon.

Launching from the Home Screen gives the best notification support on iPhone and iPad.

Ready DRAFT

Signed out

Guest

Rosternaut Workspaces

Change LogRecent board activity DiagnosticsHealth and delivery tools Help GuideFeatures and quick how-tos

Sheet

Date

Actions

Board

Showing Department

Department

Department

Board actions

View

Display and output

Messages

Notifications

Tools

Settings

Help GuideQuick help for board, tools, files, messages, and billing

Session

Log out?

Are you sure you want to sign out?

Roster

Tap a name to assign

My ToolsBoard settings, notifications, files, account options, and admin workspaces in one organized place.

Company Settings

Manage this company workspace and first-run setup.

Active

Company name Company code Timezone Default board date

Payment Manager

Track plan, billing contact, invoice details, Square checkout, and payment status for this company.

Plan: —

Billing lifecycle Trial, renewal, and auto-renew status will appear here.

Billing plan Billing name Billing email Payment status

Auto-renew Renew billing automatically unless the company cancels.

Provider Monthly amount Currency Trial start Trial ends / billing starts Renewal date Next invoice Customer ID Invoice # Internal notes

Square Checkout Square status unknown.

Open latest link

Manual billing manager. No processor is connected yet.

Workspace Manager

Open your heavier admin tools in a roomy workspace instead of spelunking through a tall drawer.

Push Notifications

Choose whether this device can receive browser and PWA alerts.

Enable notifications Get browser alerts for new attached files while Rosternaut is open.

Diagnostics

Open the private health dashboard for push, SMS, queue, storage, and live troubleshooting.

Open Diagnostics Private ops dashboard for diagnostics@rosternaut.ca only.

Manage My Files

Upload, search, hand off, and download employee files from one clean spot.

Shift Banner

Post a visible note for this board. It also shows up in TV mode and shared read-only views.

Show banner Style

Roster Editor

Add people, clean up roster details, attach files, and keep the active crew list tidy.

Add To Roster

Add the basics first. You can fine-tune tags, files, and colours below.

Name Employment Licence Position Colour

Auto colours: Supervisor/management, Foremen, Trades/operators, Full time, Labourer / part time.

Active Roster

0 employees

Board Setup

Manage departments, roles, OFF / NOT ASSIGNED visibility, and your favourite department.

Board setup ready.

Board Management

These preferences stay on your account only, so you can make the board work your way without changing it for everyone else.

OFF / NOT ASSIGNED: Visible Pin favourite department first Choose one department to always keep first on your board.

End date Search roster

Department View order

Roster view

Quickly hide zero-activity employees.

Show only employees with activity

Employee Breakdown

Browse the roster, filter it quickly, and review attendance totals at a glance.

Worked Sick Vacation Training

Search inbox

Select all

Add recipients

Write message

Attach & send

Add recipients

Search employees

Search sent

Select all

Attach file to

Search files Employee

Select all

Invite user

Send a secure invite so the user can create their own password.

Name Email Access Employee link Roster employee Create a matching roster record if no employee is selected. Create if needed

Create user

Add a login, choose access, and connect it to the roster only when needed.

Name Email Mobile Temp password Access Employee link Roster employee Only creates a roster record when this login is not already linked. Create if needed

Custom access

Start with the selected role. Only adjust individual permissions when this user needs something different.

Manage users

Search Role State

Rules Engine

Create simple checks for coverage gaps, empty roles, missing vehicles, or tag matches. Rules stay active until you change or remove them.

0 global rules active. Rules apply to future boards until deleted.

Change Log

Open the full log on its own page with filters and CSV export.

My Account

Change your password and choose a preset profile image here. Admins can also see live user activity in User Management.

Signed out.

Password

Change your sign-in password for this account.

Profile Image

Choose one of the preset profile images for your account.

?

Your current avatar is shown above.

Mobile & Text Alerts

Use a verified mobile number for publish alerts, direct-message alerts, password reset by text, and new-device confirmation.

No phone

Choose which text alerts you want to receive.

Enable text notificationsTurn on SMS alerts for this verified mobile number. Text me when a sheet is publishedGet a text when the board is published for the day. Text me for new messagesGet a text when someone sends you a new direct message.

Two-Factor Authentication

Lock this sign-in with an authenticator app and one-time backup codes.

Not enabled

Turn on 2FA for this account to add one more gate between the app and any wandering goblins.

1

Verify current password

Start setup from your account page.

2

Scan Rosternaut in your authenticator app

It should show Rosternaut and https://rosternaut.ca.

3

Enter the 6-digit code

Finish setup and save your backup codes.

Step 2 of 3 • Add Rosternaut to your authenticator app

Manual secret

—

Scan QR code

Authenticator app setup QR code

Scan the QR code or add the secret above to your authenticator app, then enter the 6-digit code to finish setup.

Authenticator code

Manage 2FA

To turn 2FA off or make new backup codes, confirm with your current password and either a fresh 6-digit code or one backup code.

2FA is currently off for this account.

Delete My Account

Permanently removes your login, saved security settings, mobile/text settings, push subscriptions, messages tied to your linked employee record, and files uploaded by this account.

Danger zone

This cannot be undone. If this is the last active admin, Rosternaut will block the deletion until another admin exists.

Deletion stays locked until the confirmation phrase is typed exactly.

Board View

Switch between a roomier comfort board and the high-density 100+ person board without changing any live assignments.

High-density board is active.

Rotating board background Cycles through muted ocean, sand, boat, and forest backdrops at login.

Board background is on.

Accessibility

Adjust Board Zoom, Font Size, and Appearance as separate stacked controls.

Board Zoom

Font Size

Appearance

Board Zoom only changes the board scale. Font Size changes rendered text across the app. Appearance controls light and dark mode.

Admin workspace

Workspace

Text Log

Provider status and recent text activity live here so they stay out of User Management.

SMS Activity

Shows provider status and recent text activity.

Rosternaut

Board note

Announcement

Scenarios

Board

Manage scenarios

Rename, reorder, or delete scenario tabs. (You can’t delete the last one.)

Board

Copy previous workday

Choose which scenario tabs to copy from into .

Copy all scenarios

Bring forward

Assignments Vehicle number Notes

Sharing

Read-only share links

Create read-only board or TV links, add an optional PIN, and manage everything from one clean control panel.

Create share link

Choose the view, set any limits you want, and generate a clean link for this board.

Mode Expires Auto-refresh TV links refresh automatically using this interval. Optional PIN Numbers work best. Leave blank for an open link.

Lock the link to the current scenario only

Newest link

QR code

Share link QR code

Active and saved links

Expired links are cleaned up automatically after 30 days.

Display on TV

Current TV Mode

Use the current TV view, copy the link, or scan the QR code on another device.

TV link

Preparing TV mode link…

Auto-refresh

Current TV mode URL

This uses your existing TV layout and opens the currently selected date and scenario.

TV mode QR code

Scan to open the current TV mode on another device.

Publish History

Snapshots & restore

Each publish saves a frozen board. Restoring loads that version back into the selected date as a draft so you can review before publishing again.

Published versions

Choose a published snapshot to restore into the current board as a draft.

Roster Health

Needs Attention

A quick fix list for empty roles, duplicate placements, and unplaced staff.

Tap a jump button to snap right to the problem spot on the board.

My Account

Choose avatar

Pick a profile image for your account.

Selected avatar

Pick a preset avatar name and save it to your account.

?

Rules Engine

Create rule

Create a focused IF/THEN warning for future boards. Keep each rule clear, useful, and easy to maintain.

Rule name Result message

Match Severity Enabled

Conditions

Add one or more simple checks. Use ALL for “this and that,” or ANY for “this or that.”

Print & Export

Choose an output mode

Use the full board for wall-sized prints, compact for tighter paper layouts, or jump straight into summary or CSV export.

OFF / NOT ASSIGNED

© Rosternaut • v2026.05.16.5

Publish board

Review before publishing

Confirm the current board before it goes live.

0Assigned

0Unassigned

0Off

0Attention

Cookies & local storage

Rosternaut uses essential cookies and local storage for sign-in, live updates, and accessibility settings.